Importance of OCR for business

Importance of OCR in business and office
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What is OCR Technology?

Optical Character Recognition (OCR) is a technology that converts image text into machine-readable text using either electronic or mechanical means.

Nowadays, it is important for a document to be available in a soft copy, so that it can be easily viewed and edited. It’s where OCR Steps in, It plays an essential role in transforming printed materials into digital text files.

The OCR software can be used to convert a physical document or photograph with written text into an electronic version. The text in an image or document format is uneditable. Therefore, we convert it to machine-readable text using OCR in order to not only edit it but also share it with others.

Why OCR is Important?

It is used to distinguish printed or handwritten text within digital images in visible documents. It is also used in hard copy or stored docs in pdf. An OCR is a system analysis that identifies dark areas as characters that need to be recognized and enables digital archiving, editing, and docs searching with standard programs like Microsoft Office and Google docs.

Digital pictures of physical documents, such as scanned paper documents, can be analyzed using OCR technology to analyze printed or handwritten characters. This is because digital text can be used with software programs that can maintain reading in several ways.

Uses of OCR

There are may uses of OCR technology from which some of them have been discussed below:

1. Make Your Image Files Searchable

PDF files and text files in electronic images aren’t searchable or editable if you have a large amount of them. That means you have lots of fixed text. Searching for data with a large volume of fixed text is difficult. This technology permits you to convert that frozen text into machine-readable data to be searchable.

2. Make Your Edits Easy

Business people should be flexible enough to keep up with changes, especially in the business world. This technology makes your business operations more adaptable to changes. Those unmodifiable files should be converted into editable text documents. Those PDFs must be converted into editable text documents using OCR. You can only change the part that needs improvement.

3. Prevent Human Error

Human errors are necessary, but you should be able to make changes. A document that uses OCR can be edited and searched, and it can detect incorrect or misprinted information. In this way, all human errors can be prevented by using OCR technology.

4. Save Time and Money

Most businesses still have a lot of documents that are in hard forms. Most companies handle vast amounts of paper-based data. OCR significantly reduces the time and money you spend on manually entering data into the computer. OCR can simply digitize printed or electronic images containing text. 

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